Dartmouth College/Dartmouth Hitchcock Grant Transition Reminders

 

            *Awards are planned to be transferred according to sponsor types (9/1 Industry Sponsors, 10/1 State of NH, Foundations, and Subawards, 11/1 Federal including NIH, AHRQ, and others, 12/1 select cooperative groups).

            *The DH Pre-award office will begin processing proposals starting 10/1.  Proposals from clinical departments will be submitted through DH starting 10/1.

            *Please direct all questions concerning this transition to either Jill Mortali or Aarron Clough or email [log in to unmask] for questions regarding DH processes.

 

Transfer and Closeout of Awards:

 

Information concerning each transitioning award and the process for closing the account at Dartmouth has been communicated to department grant managers and investigators.   The closeout process does not mean that an account ends or is closed for transactions on the transition date.   Per the schedule below, there is a generous time frame post-transition date that allows for allowable charges to continue to hit, reconciliation, etc.  However, all parties should endeavor to close projects as expeditiously as possible to facilitate sponsors issuing awards and transferring balances to DH.   As we have communicated to departments, and in line with typical practices, there is always leeway for exceptional circumstances or other delays.   Please contact Jill Mortali at [log in to unmask] or Aarron Clough at [log in to unmask] directly, if you have questions or concerns about a specific account.

 

Closeout process and target dates:

 

·       September 1 transfers:

o   Department provides preliminary final figures 10/20

o   Target to put account on hold 11/15

 

·       October 1 transfers

o   Department provides preliminary final figures 11/15

o   Target to put account on hold 12/1

 

·       November 1 transfers

o   Department provides preliminary final figures 12/15

o   Target to put account on hold 12/20

 

·       December 1 transfers

o   TBD

 

New proposals and subawards:

·       As part of the transition and processing proposals through two separate legal entities, Dartmouth College and Dartmouth-Hitchcock, we will be including subaward documentation in proposals to represent collaborations between DH and DC researchers.  Both DC and DH have implemented updated guidance which can be found on our websites.   The new Dartmouth College guidance can be found at https://www.dartmouth.edu/~osp/resources/manual/pre-award/subawardclassification.html