Jill – Can you please forward this to the Roundtable group:

 

Hi all –

 

Re: the question raised at the last OSP Roundtable about meal reimbursement: “What about meetings in the office where food is provided (e.g. coffee and muffins at a morning meeting)?” What is that considered and what type of detail is required?

 

We confirmed that this should be considered a non-travel business meal with a receipt and business purpose and attendees required.

 

If the cost is being reimbursed on a business expense reimbursement (BER) form, a receipt is required if the total cost is $50 or more.

 

If this is a PCard charge, a receipt is required regardless of cost. 

 

For your information,

 

Here is a link to the Business Expense Policy: http://www.dartmouth.edu/~control/docs/controllers/dartmouth-business-expense-policy-01012014.pdf

 

Here is a link to the Procurement Card Policy: http://www.dartmouth.edu/~control/policies/procurement-card-policy.html

 

I welcome any comments/feedback on the policies and/or processes.

 

Thank you,

Tricia

 

Tricia Spellman

Assistant Vice President for Finance

Dartmouth College

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603-646-2640